Exhibitor Resource Page

    Thank you for your partnership and support of the North American Association of Floor Covering Distributors (NAFCD) and the North American Building Material Distribution Association (NBMDA)! Below are some resources to help you plan, exhibit and promote your company more effectively at the 2018 NAFCD + NBMDA Annual Convention.

    Shipping Scam Information

    Please be aware that a company that is not affiliated with NAFCD or NBMDA has been contacting past Annual Convention exhibitors to assist with shipping materials onsite to Colorado Springs. As a reminder, if you receive an email or phone call from anyone claiming to represent NAFCD or NBMDA to help ship or give a discount on shipping, it is likely a scam.

    Promotional Opportunities

    Make the most out of exhibiting in Colorado! Making sure your company's name is on attendees' minds before, during and after the show requires a mix of promotions. Full Exhibitor Marketing Kit coming soon. 

    In the meantime, below are additional items provided to enhance your exhibiting experience:

    View NAFCD + NBMDA sponsorship opportunities

    Exhibitor Services Kit 

    The Exhibitor Services Kit is available here. It contains general information, rules and regulations, registration and lead retrieval information, Freeman order forms and utilities and additional services – all of which are important to the success of your tabletop!

    Exhibit Hall Carpet: The exhibit area is NOT carpeted; however, the aisles will be carpeted in midnight blue. Show Management requires that all booths be carpeted or have approved floor covering. Rental carpet is available through Freeman. Please refer to the Carpet Brochure and Order form. If you wish to bring your own flooring materials, please reach out to exhibitors@distributorconvention.org for approval and guidelines.

    Exhibitor Bulletins

    Exhibitors receive monthly communications from the Annual Convention team highlighting upcoming deadlines and important reminders. All Exhibitor Bulletins distributed to date are archived below:

    August 2018: Welcome Bulletin

    Exhibitor Event Schedule 

    Move-In: The Hilton Anatole - Trinity Exhibit Hall
    Tuesday November 6, 2018 12:00 p.m. – 5:00 p.m.
    Wednesday November 7, 2018 8:00 a.m. – 3:00 p.m.

    ALL TABLETOPS MUST BE COMPLETE BY Wednesday November 7, 2018 at 3:00 p.m.

    Show Hours:
    Wednesday November 7, 2018 5:30 p.m. – 7:00 p.m. (Welcome Reception) 
    Thursday November 8, 2018 10:15 a.m. – 4:30 p.m.

    All tabletops must be opened and staffed during the show hours.  Exhibitors will be required to exit the exhibit hall as soon as the show closes each night.

    Thursday November 8, 2018 4:45 p.m. – 6:30 p.m.

    Tabletop Rules and Regulations

    To maintain the conference tabletop space atmosphere, the NAFCD and NBMDA Board of Directors have established strict policies regarding your booth space.  Please review the below information to ensure you abide by the tabletop rules and regulations once you arrive onsite.

    • Tabletop models or displays must not exceed the height of 4 feet (48") above the table. No display material may extend beyond the width or length of the table.
    • No more than two (2) floor standing sample racks or shelving units are permitted within the 8 x 10 display space. More than two (2) floor-standing product sample racks or shelving units are not permitted.
    • You will be asked to remove any items that go beyond the scope of the tabletop rules and regulations at your own cost. We recommend to not send additional units or items as we will ask you to store them off the show floor at your own cost.   
    • If your company has multiple samples to display, please keep them confined to your tabletop space.

    Examples of Acceptable Booths: 

    booth example 1.jpg booth example 2.jpg
    booth example 3.jpg booth example 4.jpg

    Bring Your Own Distributor Program

    Complimentary Registration for First-Time Attending, Non-member Distributors

    Invite your distributors to the 2018 NAFCD + NBMDA Annual Convention. Participate in the Bring Your Own Distributor Program and help us expands the number of leading distributor firms present at the event.When your distributor registers for the event, have them insert your company name in the "referred by" field. While non-members are welcome to participate, they must meet the qualifications of membership for NAFCD or NBMDA and should complete this form before registering.

    Exhibitor Orientation Webinar

    The two part 30-minute exhibitor orientation webinar contains extremely valuable information for you as an exhibitor to plan for the upcoming event, and we highly encourage you to listen for tips, tricks and answers to common questions. The Exhibitor Webinar will take place in July and September. Please see below for the scheduled webinar topics and dates. 

    July 19, 2018: Welcome to the 2018 NAFCD + NBMDA Annual Convention: First Time Exhibitors' Webinar - Learn more about the show

    September 19, 2018: Preparing for the 2018 NAFCD + NBMDA Annual Convention: What to expect

    Exhibitor Registration and Materials

    Convention logistics are as critical as show promotion when managing your booth. Use the materials here to plan ahead!

    • Badge Registration - Each 8x10 booth includes two (2) full conference exhibitor badges. You will receive your vendor code to register your booth staff from registration@distributorconvention.org following the completion of your exhibitor contract.

    General Conference and Exhibit Information

    Contact Us

    For more information on sponsorship opportunities at the 2018 NAFCD + NBMDA Annual Convention, please contact Robb Shrader, Sales Coordinator, at (312) 673-5581, or via email  at rshrader@distributorconvention.org.

    If you have any questions on exhibiting, please contact Andrea Ball, Exhibits Coordinator, at (312) 673-5759,or via email at exhibitors@distributorconvention.org.

    We are here to help you make the 2018 NAFCD + NBMDA Annual Convention the best experience possible!

    (P) 800.383.3091 or 312.321.6836
    (F) 312.673.6962

    (P) 888.747.7862 or 312.321.6845
    (F) 312.644.0310